We transformed task assignment and tracking at a law firm with about 105 lawyers. A robot monitors the court notices, AI interprets each one, a controller approves, and Distribuição, a system built by PYE Tech, assigns the right lawyer.
Every day, about 800 court notices arrive in the name of the firm's lawyers and clients. Each one has to be read, understood, turned into a task, given a deadline and sent to one of about 105 lawyers. Done by hand, this took about 4 hours a day from two key controllers and concentrated the risk in a single point: one missed notice is one missed deadline.
A robot on Curator collects, three times a day, the court notices issued in the name of all the firm's lawyers and clients.
Each notice goes to an AI that analyzes the case and determines the type of notice, the tasks to schedule and their deadlines.
The automation produces a detailed spreadsheet. A controller reviews it, fixes whatever is needed and approves it before any task moves on.
The approved spreadsheet goes into Distribuição, a system built by PYE Tech that determines which lawyers to call on for which tasks, for which clients and at what level of importance. The controller dispatches the tasks.
Tasks are visible in two places: a dashboard integrated directly with the firm's system, and the Deadline Center, a physical deck on the desk. The deck reads data from the system and refreshes every five minutes.
In management mode, the Deadline Center shows the whole team's overdue tasks, today's deadlines and those for the next seven days, plus one key per lawyer, sorted by who has the most overdue deadlines. One press opens that lawyer's agenda; another, the full task details.
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